Koalendar alternatives
Scheduling · koalendar.com
Koalendar is an online appointment scheduling tool that lets people create branded booking pages, sync calendars, and let invitees self-book meetings.
Switching to TidyCal saves $455.40 / year and covers 55% of the compared capabilities.
Find my alternative
Way less money.
Top Koalendar alternatives
We compared 11 products and found 4 cheaper options (2 of them cover at least half the compared features) · vs Koalendar Pro at $49.95/mo for 5 seats ($9.99/seat) · scenario: 5 seats, monthly billing, USD.
Koalendar’s own free plan covers this scenario. If you’re paying for features you don’t use, downgrading beats switching. The paid comparison below is for when you’ve outgrown free tiers — the “Free plans” view shows alternatives if you want free with different limits.
Koalendar costs $49.95/mo on the Pro plan at 5 seats, monthly billing. We found 4 assessed alternatives that are cheaper in this scenario; 0 of them cover at least 75% of the 20 compared capabilities. Koalendar's own free plan covers this scenario, so downgrading may beat switching.
| Product | Match | Price | Annual savings | |
|---|---|---|---|---|
TOP PICK TidyCal Pro plan · missing: Website embed, Meeting polls, Password-protected pages, Multilingual booking pages, HIPAA compliance, Custom branding, Team roles & permissions, Mobile app, Time-zone detection | 55% | $12/mo how? ⓘ | $455.40 / year 76% cheaper | |
SimplyBook.me Basic plan · missing: Round-robin & team scheduling, Unlimited event types, Remove branding, Meeting polls, Password-protected pages, Data export, HIPAA compliance | 65% | $16.21/mo how? ⓘ | $404.88 / year 68% cheaper | |
Acuity Scheduling Standard plan · missing: Round-robin & team scheduling, Website embed, Remove branding, Meeting polls, Group events, Recurring bookings, Password-protected pages, Multilingual booking pages, Data export, Team roles & permissions, Booking limits & availability controls | 45% | $34/mo how? ⓘ | $191.40 / year 32% cheaper |
Which Koalendar alternative for which situation
Picked by the numbers in this scenario — same subtype unless stated, assessed products only.
- Best free plan
- Calendly — $0/mo (Free plan) · covers 30%
- Best paid drop-in
- SimplyBook.me — $16.21/mo (Basic plan) · covers 65%
- Need calendar sync, website embed, meeting polls, paid bookings, custom branding or mobile app?
- Calendly — from $0/mo (Free plan)
- Need round-robin & team scheduling, automated reminders & follow-ups, unlimited event types, remove branding, group events, recurring bookings, SMS reminders, data export or booking limits & availability controls?
- TidyCal — from $12/mo (Pro plan)
- Need multilingual booking pages, team roles & permissions or time-zone detection?
- SimplyBook.me — from $16.21/mo (Basic plan)
- Need HIPAA compliance?
- Acuity Scheduling — from $34/mo (Standard plan)
What you give up
Capabilities Koalendar has that the top alternatives lack.
- Round-robin & team scheduling — Distribute bookings evenly across a team.Missing from Calendly, SimplyBook.me, Acuity Scheduling.
- Automated reminders & follow-ups — Automatically send reminder and follow-up messages before a booking.Missing from Calendly.
- Website embed — Embed a booking page directly on your website.Missing from TidyCal, Acuity Scheduling.
- Unlimited event types — Create as many booking event types as you need.Missing from Calendly, SimplyBook.me.
- Remove branding — Remove the provider's branding from booking pages.Missing from Calendly, SimplyBook.me, Acuity Scheduling.
- Meeting polls — Poll attendees to find a meeting time that works for everyone.Missing from TidyCal, SimplyBook.me, Acuity Scheduling.
- Group events — Let multiple people book into the same time slot.Missing from Calendly, Acuity Scheduling.
- Recurring bookings — Set up bookings that repeat on a schedule.Missing from Calendly, Acuity Scheduling.
- SMS reminders — Send booking reminders by text message.Missing from Calendly.
- Password-protected pages — Restrict a booking page behind a password.Missing from Calendly, TidyCal, SimplyBook.me, Acuity Scheduling.
- Multilingual booking pages — Show booking pages in the visitor's own language.Missing from Calendly, TidyCal, Acuity Scheduling.
- Data export — Export booking data for use elsewhere.Missing from Calendly, SimplyBook.me, Acuity Scheduling.
- HIPAA compliance — Meet HIPAA requirements for handling health information.Missing from Calendly, TidyCal, SimplyBook.me.
- Custom branding — Apply your own branding to booking pages.Missing from TidyCal.
- Team roles & permissions — Assign roles and permissions to team members.Missing from Calendly, TidyCal, Acuity Scheduling.
- Booking limits & availability controls — Cap how many bookings can be made in a given period.Missing from Calendly, Acuity Scheduling.
- Mobile app — Manage bookings from a mobile app.Missing from TidyCal.
- Time-zone detection — Automatically show times in the booker's own time zone.Missing from Calendly, TidyCal.
Price at your volume
The same comparison recomputed at three sizes. Plan caps change who is cheapest.
Feature comparison
Koalendar vs the top alternatives, on the 20 compared capabilities.
| Capability | Koalendar | Calendly | TidyCal | SimplyBook.me | Acuity Scheduling |
|---|---|---|---|---|---|
| Calendar sync from Free forever | ✓ | ✓ | ✓ | ✓ | ✓ |
| Round-robin & team scheduling from Pro | ✓ | ✗ | ✓ | ✗ | ✗ |
| Automated reminders & follow-ups from Pro | ✓ | ✗ | ✓ | ✓ | ✓ |
| Website embed from Free forever | ✓ | ✓ | ✗ | ✓ | ✗ |
| Unlimited event types from Free forever | ✓ | ✗ | ✓ | ✗ | ✓ |
| Remove branding from Pro | ✓ | ✗ | ✓ | ✗ | ✗ |
| Meeting polls | ✓ | ✓ | ✗ | ✗ | ✗ |
| Group events | ✓ | ✗ | ✓ | ✓ | ✗ |
| Recurring bookings | ✓ | ✗ | ✓ | ✓ | ✗ |
| SMS reminders | ✓ | ✗ | ✓ | ✓ | ✓ |
| Password-protected pages | ✓ | ✗ | ✗ | ✗ | ✗ |
| Multilingual booking pages | ✓ | ✗ | ✗ | ✓ | ✗ |
| Data export | ✓ | ✗ | ✓ | ✗ | ✗ |
| HIPAA compliance | ✓ | ✗ | ✗ | ✗ | ✓ |
| Paid bookings | ✓ | ✓ | ✓ | ✓ | ✓ |
| Custom branding | ✓ | ✓ | ✗ | ✓ | ✓ |
| Team roles & permissions | ✓ | ✗ | ✗ | ✓ | ✗ |
| Booking limits & availability controls | ✓ | ✗ | ✓ | ✓ | ✗ |
| Mobile app | ✓ | ✓ | ✗ | ✓ | ✓ |
| Time-zone detection | ✓ | ✗ | ✗ | ✓ | ✓ |
| Scenario price cheapest qualifying plan | $49.95/mo Pro | $0/mo Free | $12/mo Pro | $16.21/mo Basic | $34/mo Standard |
✓ means the product offers the capability — possibly only on a higher tier than the plan priced below it. The price row shows the cheapest plan that qualifies for our comparison scenario, with its plan name; a $0 free plan may not include every checked capability.
What Koalendar covers
The capability set used for comparison. Grey entries are not available on self-serve plans.
- ✓ Calendar sync — from Free forever
- ✓ Round-robin & team scheduling — from Pro
- ✓ Automated reminders & follow-ups — from Pro
- ✓ Website embed — from Free forever
- ✓ Unlimited event types — from Free forever
- ✓ Remove branding — from Pro
- ✓ Meeting polls
- ✓ Group events
- ✓ Recurring bookings
- ✓ SMS reminders
- ✓ Password-protected pages
- ✓ Multilingual booking pages
- ✓ Data export
- ✓ HIPAA compliance
- ✓ Paid bookings
- ✓ Custom branding
- ✓ Team roles & permissions
- ✓ Booking limits & availability controls
- ✓ Mobile app
- ✓ Time-zone detection
Price ladder
Observed prices from the official pricing page.
Who switched
Anonymous: no account, no email, no IP stored. Reports are shown once a switch has 3 or more and never change ranking or order — alternatives are computed from prices and capabilities only.
Sources
Every claim traces to an official source and a check date.
- https://koalendar.com/pricing (official_pricing, checked 2026-10-26)
- https://koalendar.com/pricing/free-forever (official_pricing, checked 2026-10-26)
Frequently asked
How much does Koalendar cost?
Koalendar's Pro plan costs $49.95/mo in our scenario (5 seats, monthly billing). A free plan exists.
Is there a free Koalendar alternative?
Yes. Calendly has a free plan that covers 30% of the 20 capabilities we compared against Koalendar.
What is the cheapest Koalendar alternative?
In our scenario (5 seats, monthly billing), Calendly is the cheapest assessed alternative at $0/mo (Free plan).
Does Koalendar have a free plan?
Yes. Koalendar's free plan exists; its limits are not stated on the pricing page.
When were these prices checked?
Between 2026-10-26 and 2026-10-28, on the vendors' official pricing pages.