Koalendar
Scheduling · koalendar.com
Koalendar is an online appointment scheduling tool that lets people create branded booking pages, sync calendars, and let invitees self-book meetings.
Switching to YouCanBookMe saves $599.40 / year and covers 70% of the compared capabilities.
Find my alternative
Way less money.
Top Koalendar alternatives
We compared 11 products and found 5 cheaper alternatives · vs Koalendar Pro at $49.95/mo for 5 seats ($9.99/seat) · scenario: 5 seats, monthly billing, USD.
Koalendar’s own free plan covers this scenario. If you’re paying for features you don’t use, downgrading beats switching. The paid comparison below is for when you’ve outgrown free tiers — the “Free plans” view shows alternatives if you want free with different limits.
Koalendar costs $49.95/mo on the Pro plan at 5 seats, monthly billing. We found 5 assessed alternatives that are cheaper in this scenario; 0 of them cover at least 75% of the 20 compared capabilities. Koalendar's own free plan covers this scenario, so downgrading may beat switching.
| Product | Match | Price | Annual savings | |
|---|---|---|---|---|
TOP PICK TidyCal Individual Lifetime plan · missing: Website embed, Meeting polls, File uploads, Webhooks, Discount codes, Permissions & security controls, Meeting scheduling, Password-protected pages, Multilingual booking pages, HIPAA compliance | 50% | $2.42/mo how? ⓘ | $570.40 / year 95% cheaper | |
YouCanBookMe Individual plan · missing: Unlimited event types, File uploads, Permissions & security controls, Recurring bookings, Data export, HIPAA compliance | 70% | $9/mo how? ⓘ | $491.40 / year 82% cheaper | |
Acuity Scheduling Starter plan · missing: Round-robin & team scheduling, Website embed, Meeting polls, File uploads, Payment collection, Webhooks, Discount codes, Permissions & security controls, Meeting scheduling, Group events, Recurring bookings, SMS reminders, Password-protected pages, Multilingual booking pages, Data export | 25% | $20/mo how? ⓘ | $359.40 / year 60% cheaper |
Which Koalendar alternative for which situation
Picked by the numbers in this scenario — same subtype unless stated, assessed products only.
- Best free plan
- YouCanBookMe — $0/mo (Free plan) · covers 70%
- Best paid drop-in
- Acuity Scheduling — $20/mo (Starter plan) · covers 25%
- Need calendar sync, round-robin & team scheduling, automated reminders & follow-ups, website embed, remove branding, meeting polls, payment collection, webhooks, discount codes, meeting scheduling, group events, SMS reminders, password-protected pages or multilingual booking pages?
- YouCanBookMe — from $0/mo (Free plan)
- Need unlimited event types or permissions & security controls?
- Calendly — from $0/mo (Free plan)
- Need recurring bookings or data export?
- TidyCal — from $0/mo (Free plan)
- Need HIPAA compliance?
- Acuity Scheduling — from $20/mo (Starter plan)
What you give up
Capabilities Koalendar has that the top alternatives lack.
- Website embed — Embed a booking page directly on your website.Missing from TidyCal, Zeeg.
- Unlimited event types — Create as many booking event types as you need.Missing from YouCanBookMe, Zeeg.
- Remove branding — Remove the provider's branding from booking pages.Missing from Zeeg.
- Meeting polls — Poll attendees to find a meeting time that works for everyone.Missing from TidyCal, Zeeg.
- File uploads — Let respondents attach files as part of their answers.Missing from YouCanBookMe, Calendly, TidyCal, Zeeg.
- Payment collection — Collect payments directly through a form.Missing from Zeeg.
- Webhooks — Send form submissions to other tools automatically as they arrive.Missing from TidyCal, Zeeg.
- Discount codes — Offer discount or coupon codes at checkout.Missing from TidyCal, Zeeg.
- Permissions & security controls — Control what each team member can see and edit.Missing from YouCanBookMe, TidyCal.
- Meeting scheduling — Let prospects book meetings directly from the CRM.Missing from TidyCal.
- Group events — Let multiple people book into the same time slot.Missing from Calendly.
- Recurring bookings — Set up bookings that repeat on a schedule.Missing from YouCanBookMe, Calendly, Zeeg.
- SMS reminders — Send booking reminders by text message.Missing from Calendly, Zeeg.
- Password-protected pages — Restrict a booking page behind a password.Missing from Calendly, TidyCal, Zeeg.
- Multilingual booking pages — Show booking pages in the visitor's own language.Missing from Calendly, TidyCal, Zeeg.
- Data export — Export booking data for use elsewhere.Missing from YouCanBookMe, Calendly, Zeeg.
- HIPAA compliance — Meet HIPAA requirements for handling health information.Missing from YouCanBookMe, Calendly, TidyCal, Zeeg.
Price at your volume
The same comparison recomputed at three sizes. Plan caps change who is cheapest.
| Scenario | Koalendar | Cheapest assessed alternative |
|---|---|---|
| 3 seats | $29.97/mo | YouCanBookMe $0/mo (Free) |
| 10 seats | $99.90/mo | YouCanBookMe $0/mo (Free) |
| 25 seats | $249.75/mo | YouCanBookMe $0/mo (Free) |
Feature comparison
Koalendar vs the top alternatives, on the 20 compared capabilities.
| Capability | Koalendar | YouCanBookMe | Calendly | TidyCal | Zeeg |
|---|---|---|---|---|---|
| Calendar sync from Free forever | ✓ | ✓ | ✓ | ✓ | ✓ |
| Round-robin & team scheduling from Pro | ✓ | ✓ | ✓ | ✓ | ✓ |
| Automated reminders & follow-ups from Pro | ✓ | ✓ | ✓ | ✓ | ✓ |
| Website embed from Free forever | ✓ | ✓ | ✓ | ✗ | ✗ |
| Unlimited event types from Free forever | ✓ | ✗ | ✓ | ✓ | ✗ |
| Remove branding from Pro | ✓ | ✓ | ✓ | ✓ | ✗ |
| Meeting polls | ✓ | ✓ | ✓ | ✗ | ✗ |
| File uploads from Pro | ✓ | ✗ | ✗ | ✗ | ✗ |
| Payment collection from Pro | ✓ | ✓ | ✓ | ✓ | ✗ |
| Webhooks from Pro | ✓ | ✓ | ✓ | ✗ | ✗ |
| Discount codes from Pro | ✓ | ✓ | ✓ | ✗ | ✗ |
| Permissions & security controls from Pro | ✓ | ✗ | ✓ | ✗ | ✓ |
| Meeting scheduling from Free forever | ✓ | ✓ | ✓ | ✗ | ✓ |
| Group events | ✓ | ✓ | ✗ | ✓ | ✓ |
| Recurring bookings | ✓ | ✗ | ✗ | ✓ | ✗ |
| SMS reminders | ✓ | ✓ | ✗ | ✓ | ✗ |
| Password-protected pages | ✓ | ✓ | ✗ | ✗ | ✗ |
| Multilingual booking pages | ✓ | ✓ | ✗ | ✗ | ✗ |
| Data export | ✓ | ✗ | ✗ | ✓ | ✗ |
| HIPAA compliance | ✓ | ✗ | ✗ | ✗ | ✗ |
| Scenario price cheapest qualifying plan | $49.95/mo Pro | $0/mo Free | $0/mo Free | $0/mo Free | $0/mo Starter |
✓ means the product offers the capability — possibly only on a higher tier than the plan priced below it. The price row shows the cheapest plan that qualifies for our comparison scenario, with its plan name; a $0 free plan may not include every checked capability.
What Koalendar covers
The capability set used for comparison. Grey entries are not available on self-serve plans.
- ✓ Calendar sync — from Free forever
- ✓ Round-robin & team scheduling — from Pro
- ✓ Automated reminders & follow-ups — from Pro
- ✓ Website embed — from Free forever
- ✓ Unlimited event types — from Free forever
- ✓ Remove branding — from Pro
- ✓ Meeting polls
- ✓ File uploads — from Pro
- ✓ Payment collection — from Pro
- ✓ Webhooks — from Pro
- ✓ Discount codes — from Pro
- ✓ Permissions & security controls — from Pro
- ✓ Meeting scheduling — from Free forever
- ✓ Group events
- ✓ Recurring bookings
- ✓ SMS reminders
- ✓ Password-protected pages
- ✓ Multilingual booking pages
- ✓ Data export
- ✓ HIPAA compliance
Price ladder
Observed prices from the official pricing page.
Sources
Every claim traces to an official source and a check date.
- https://koalendar.com/pricing (official_pricing, checked 2026-08-26)
- https://koalendar.com/pricing/free-forever (official_pricing, checked 2026-08-26)
Frequently asked
How much does Koalendar cost?
Koalendar's Pro plan costs $49.95/mo in our scenario (5 seats, monthly billing). A free plan exists.
Is there a free Koalendar alternative?
Yes. YouCanBookMe has a free plan that covers 70% of the 20 capabilities we compared against Koalendar.
What is the cheapest Koalendar alternative?
In our scenario (5 seats, monthly billing), YouCanBookMe is the cheapest assessed alternative at $0/mo (Free plan).
Does Koalendar have a free plan?
Yes. Koalendar's free plan exists; its limits are not stated on the pricing page.
When were these prices checked?
Between 2026-08-26 and 2026-09-07, on the vendors' official pricing pages.