Acuity Scheduling is 60% cheaper
than Koalendar
$20/mo (Starter) vs Koalendar Pro at $49.95/mo for 5 seats ($9.99/seat) — covering 25% of the 20 compared capabilities.
Same job. Way less money.
Comparison scenario
Every cheaper-than claim is tied to a defined scenario — never a bare list price.
5 seats, monthly billing · USD · prices as observed on official pricing pages.
Pro plan at $49.95/mo ($9.99/seat × 5 seats), the cheapest paid plan.
Starter: 20 USD/monthly.
Koalendar costs $49.95/mo on the Pro plan at 5 seats, monthly billing. We found 1 assessed alternative that is cheaper in this scenario; 0 of them cover at least 75% of the 20 compared capabilities.
Capability comparison
Acuity Scheduling covers 25% of the 20 capabilities compared against Koalendar. ✓ native · ◐ via integration · ✗ not found.
| Capability | Acuity Scheduling | Koalendar |
|---|---|---|
| Calendar sync | ✓ | ✓ |
| Round-robin & team scheduling | ✗ | ✓ |
| Automated reminders & follow-ups | ✓ | ✓ |
| Website embed | ✗ | ✓ |
| Unlimited event types | ✓ | ✓ |
| Remove branding | ✓ | ✓ |
| Meeting polls | ✗ | ✓ |
| File uploads | ✗ | ✓ |
| Payment collection | ✗ | ✓ |
| Webhooks | ✗ | ✓ |
| Discount codes | ✗ | ✓ |
| Permissions & security controls | ✗ | ✓ |
| Meeting scheduling | ✗ | ✓ |
| Group events | ✗ | ✓ |
| Recurring bookings | ✗ | ✓ |
| SMS reminders | ✗ | ✓ |
| Password-protected pages | ✗ | ✓ |
| Multilingual booking pages | ✗ | ✓ |
| Data export | ✗ | ✓ |
| HIPAA compliance | ✓ | ✓ |
What you give up
Capabilities Koalendar has that Acuity Scheduling lacks.
- Round-robin & team scheduling — Distribute bookings evenly across a team.Missing from Acuity Scheduling.
- Website embed — Embed a booking page directly on your website.Missing from Acuity Scheduling.
- Meeting polls — Poll attendees to find a meeting time that works for everyone.Missing from Acuity Scheduling.
- File uploads — Let respondents attach files as part of their answers.Missing from Acuity Scheduling.
- Payment collection — Collect payments directly through a form.Missing from Acuity Scheduling.
- Webhooks — Send form submissions to other tools automatically as they arrive.Missing from Acuity Scheduling.
- Discount codes — Offer discount or coupon codes at checkout.Missing from Acuity Scheduling.
- Permissions & security controls — Control what each team member can see and edit.Missing from Acuity Scheduling.
- Meeting scheduling — Let prospects book meetings directly from the CRM.Missing from Acuity Scheduling.
- Group events — Let multiple people book into the same time slot.Missing from Acuity Scheduling.
- Recurring bookings — Set up bookings that repeat on a schedule.Missing from Acuity Scheduling.
- SMS reminders — Send booking reminders by text message.Missing from Acuity Scheduling.
- Password-protected pages — Restrict a booking page behind a password.Missing from Acuity Scheduling.
- Multilingual booking pages — Show booking pages in the visitor's own language.Missing from Acuity Scheduling.
- Data export — Export booking data for use elsewhere.Missing from Acuity Scheduling.
Price at your volume
The same comparison recomputed at three sizes. Plan caps change who is cheapest.
| Scenario | Koalendar | Acuity Scheduling |
|---|---|---|
| 3 seats | $29.97/mo | $20/mo (Starter) |
| 10 seats | $99.90/mo | $20/mo (Starter) |
| 25 seats | $249.75/mo | $20/mo (Starter) |
Plans & pricing, side by side
Advertised prices in USD as observed on the official pricing pages — per-seat and transaction-fee plans are marked.
| Starter | $20/mo |
| Standard | $34/mo |
| Premium | $61/mo |
| Enterprise | Contact sales |
| Free forever | Free |
| Pro | $9.99/seat/mo |
| Teams | Contact sales |
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Frequently asked
How much cheaper is Acuity Scheduling than Koalendar?
60% cheaper in our scenario (5 seats, monthly billing): $20/mo on Starter vs $49.95/mo on Pro. That is $359.40 a year.
What does Acuity Scheduling lack compared with Koalendar?
Round-robin & team scheduling, Website embed, Meeting polls, File uploads, Payment collection, Webhooks, Discount codes, Permissions & security controls, Meeting scheduling, Group events, Recurring bookings, SMS reminders, Password-protected pages, Multilingual booking pages, Data export — 15 of the 20 compared capabilities.
When were these prices checked?
Koalendar: 2026-08-26; Acuity Scheduling: 2026-08-31 — on the official pricing pages.
Sources & freshness
- https://koalendar.com/pricing (official_pricing, checked 2026-08-26)
- https://koalendar.com/pricing/free-forever (official_pricing, checked 2026-08-26)
- Acuity Scheduling data last verified 2026-08-31