Calendly
Scheduling · calendly.com
Calendly is a meeting scheduling platform that lets people share booking links, route and qualify leads, collect payments at booking, and automate meeting recaps and follow-ups.
Switching to Koalendar saves $600 / year and covers 71% of the compared capabilities.
Find my alternative
Way less money.
Top Calendly alternatives
We compared 11 products and found 5 cheaper alternatives · vs Calendly Standard at $50/mo for 5 seats ($10/seat) · scenario: 5 seats, monthly billing, USD.
Calendly’s own free plan covers this scenario. If you’re paying for features you don’t use, downgrading beats switching. The paid comparison below is for when you’ve outgrown free tiers — the “Free plans” view shows alternatives if you want free with different limits.
Calendly costs $50/mo on the Standard plan at 5 seats, monthly billing. We found 5 assessed alternatives that are cheaper in this scenario; 0 of them cover at least 75% of the 17 compared capabilities. Calendly's own free plan covers this scenario, so downgrading may beat switching.
| Product | Match | Price | Annual savings | |
|---|---|---|---|---|
TidyCal Individual Lifetime plan · missing: Meeting polls, Routing forms, Website embed, Webhooks, Payment processing, Discount codes, Contact management, Custom fields, Meeting scheduling, Mobile CRM app, Permissions & security controls | 35% | $2.42/mo how? ⓘ | $571 / year 95% cheaper | |
TOP PICK YouCanBookMe Individual plan · missing: Unlimited event types, Routing forms, Payment processing, Contact management, Custom fields, Mobile CRM app, Permissions & security controls | 59% | $9/mo how? ⓘ | $492 / year 82% cheaper | |
Acuity Scheduling Starter plan · missing: Meeting polls, Round-robin & team scheduling, Routing forms, Website embed, Payment collection, Webhooks, Discount codes, Contact management, Custom fields, Meeting scheduling, Mobile CRM app, Permissions & security controls | 29% | $20/mo how? ⓘ | $360 / year 60% cheaper | |
Koalendar Pro plan · missing: Routing forms, Payment processing, Contact management, Custom fields, Mobile CRM app | 71% | $49.95/mo how? ⓘ | $0.60 / year 0% cheaper |
Which Calendly alternative for which situation
Picked by the numbers in this scenario — same subtype unless stated, assessed products only.
- Best free plan
- Koalendar — $0/mo (Free forever plan) · covers 71%
- Best paid drop-in
- Acuity Scheduling — $20/mo (Starter plan) · covers 29%
- Need calendar sync, unlimited event types, meeting polls, automated reminders & follow-ups, round-robin & team scheduling, remove branding, website embed, payment collection, webhooks, discount codes, meeting scheduling or permissions & security controls?
- Koalendar — from $0/mo (Free forever plan)
- Need routing forms, contact management or custom fields?
- Zeeg — from $0/mo (Starter plan)
- Need payment processing?
- Acuity Scheduling — from $20/mo (Starter plan)
What you give up
Capabilities Calendly has that the top alternatives lack.
- Unlimited event types — Create as many booking event types as you need.Missing from YouCanBookMe, Zeeg.
- Meeting polls — Poll attendees to find a meeting time that works for everyone.Missing from Zeeg, TidyCal.
- Routing forms — Route bookers to the right event type or person based on their answers.Missing from Koalendar, YouCanBookMe, TidyCal.
- Remove branding — Remove the provider's branding from booking pages.Missing from Zeeg.
- Website embed — Embed a booking page directly on your website.Missing from Zeeg, TidyCal.
- Payment collection — Collect payments directly through a form.Missing from Zeeg.
- Webhooks — Send form submissions to other tools automatically as they arrive.Missing from Zeeg, TidyCal.
- Payment processing — Accept and process customer payments directly.Missing from Koalendar, YouCanBookMe, Zeeg, TidyCal.
- Discount codes — Offer discount or coupon codes at checkout.Missing from Zeeg, TidyCal.
- Contact management — Store and organize contact records in one place.Missing from Koalendar, YouCanBookMe, TidyCal.
- Custom fields — Add custom fields to records to track your own data.Missing from Koalendar, YouCanBookMe, TidyCal.
- Meeting scheduling — Let prospects book meetings directly from the CRM.Missing from TidyCal.
- Mobile CRM app — Access the CRM from a mobile app.Missing from Koalendar, YouCanBookMe, Zeeg, TidyCal.
- Permissions & security controls — Control what each team member can see and edit.Missing from YouCanBookMe, TidyCal.
Price at your volume
The same comparison recomputed at three sizes. Plan caps change who is cheapest.
Feature comparison
Calendly vs the top alternatives, on the 17 compared capabilities.
| Capability | Calendly | Koalendar | YouCanBookMe | Zeeg | TidyCal |
|---|---|---|---|---|---|
| Calendar sync from Free | ✓ | ✓ | ✓ | ✓ | ✓ |
| Unlimited event types from Standard | ✓ | ✓ | ✗ | ✗ | ✓ |
| Meeting polls from Free | ✓ | ✓ | ✓ | ✗ | ✗ |
| Automated reminders & follow-ups from Standard | ✓ | ✓ | ✓ | ✓ | ✓ |
| Round-robin & team scheduling from Teams | ✓ | ✓ | ✓ | ✓ | ✓ |
| Routing forms from Teams | ✓ | ✗ | ✗ | ✓ | ✗ |
| Remove branding from Standard | ✓ | ✓ | ✓ | ✗ | ✓ |
| Website embed from Free | ✓ | ✓ | ✓ | ✗ | ✗ |
| Payment collection from Standard | ✓ | ✓ | ✓ | ✗ | ✓ |
| Webhooks from Standard | ✓ | ✓ | ✓ | ✗ | ✗ |
| Payment processing from Standard | ✓ | ✗ | ✗ | ✗ | ✗ |
| Discount codes from Standard | ✓ | ✓ | ✓ | ✗ | ✗ |
| Contact management from Free | ✓ | ✗ | ✗ | ✓ | ✗ |
| Custom fields from Free | ✓ | ✗ | ✗ | ✓ | ✗ |
| Meeting scheduling from Free | ✓ | ✓ | ✓ | ✓ | ✗ |
| Mobile CRM app from Free | ✓ | ✗ | ✗ | ✗ | ✗ |
| Permissions & security controls from Teams | ✓ | ✓ | ✗ | ✓ | ✗ |
| Scenario price cheapest qualifying plan | $50/mo Standard | $0/mo Free forever | $0/mo Free | $0/mo Starter | $0/mo Free |
✓ means the product offers the capability — possibly only on a higher tier than the plan priced below it. The price row shows the cheapest plan that qualifies for our comparison scenario, with its plan name; a $0 free plan may not include every checked capability.
What Calendly covers
The capability set used for comparison. Grey entries are not available on self-serve plans.
- ✓ Calendar sync — from Free
- ✓ Unlimited event types — from Standard
- ✓ Meeting polls — from Free
- ✓ Automated reminders & follow-ups — from Standard
- ✓ Round-robin & team scheduling — from Teams
- ✓ Routing forms — from Teams
- ✓ Remove branding — from Standard
- ✓ Website embed — from Free
- ✓ Payment collection — from Standard
- ✓ Webhooks — from Standard
- ✓ Payment processing — from Standard
- ✓ Discount codes — from Standard
- ✓ Contact management — from Free
- ✓ Custom fields — from Free
- ✓ Meeting scheduling — from Free
- ✓ Mobile CRM app — from Free
- ✓ Permissions & security controls — from Teams
Price ladder
Observed prices from the official pricing page.
Sources
Every claim traces to an official source and a check date.
- https://calendly.com (official_pricing, checked 2026-09-07)
- https://calendly.com/pricing (official_pricing, checked 2026-09-07)
Frequently asked
How much does Calendly cost?
Calendly's Standard plan costs $50/mo in our scenario (5 seats, monthly billing). A free plan exists.
Is there a free Calendly alternative?
Yes. Koalendar has a free plan that covers 71% of the 17 capabilities we compared against Calendly.
What is the cheapest Calendly alternative?
In our scenario (5 seats, monthly billing), Koalendar is the cheapest assessed alternative at $0/mo (Free forever plan).
What is the cheapest Calendly alternative with Payment processing?
Acuity Scheduling covers Payment processing and costs $20/mo (Starter plan) in our scenario.
Does Calendly have a free plan?
Yes. Calendly's free plan exists; its limits are not stated on the pricing page.
When were these prices checked?
Between 2026-08-26 and 2026-09-07, on the vendors' official pricing pages.