Cheapest project management tool for a small team
A 5-person team that automates routine steps and invites clients or freelancers in as guests. Every project management tool we track is priced at its cheapest plan that does both for 5 users, from each vendor's own pricing page. Ranked by price only, never paid.
For 5 users, the cheapest is Teamwork.com: free (up to 5 users). The cheapest paid plan is Trello Standard plan at $30/mo.
Scenario: 5 users (per-seat pricing), monthly billing, must have Workflow automations, Guest access. Prices checked between 2026-11-02 and 2026-11-04.
Is there a free option for 5 users?
Yes: the free plans at the top of the list cover 5 users with all 2 features.
Not in this list
How the price is worked out
Per-user plans cost the price × 5; flat plans cost their price if their user limit fits. A feature counts only where the vendor states it fully on that plan; partial support doesn't count. Monthly billing; plans sold on yearly billing only are marked.
Change the team size or features in the cost calculatorCompare every Project Management tool